How often do you plan capacity?
Is your team completely internal?
Does the team have people working part time?
Do people work across geographies?
Here is an example planning a 1 month calendar sprint for August 2021
| Name | Type | Availability | Public holidays | Vacation days | Available days | Hours to be planned |
| Ram | Internal | 100% | 1 (15.08.2021) | 3 | 18 | 104 |
| Mia | Internal | 100% | 1 (15.08.2021) | 0 | 21 | 121 |
| Hai | Internal | 100% | 1 (15.08.2021) | 1 | 20 | 116 |
| Ana | External | 50% | 1 (30.08.2021) | 2 | 9.5 | 57 |
| Sam | External | 25% | 1 (30.08.2021) | 0 | 5.25 | 32 |
Available days = (Working days in August 2021 – Vacation – Public holidays) * Availability
Working days in August 2021 = 22
- I like using the Business Date to Date calculator from the website timeanddate.com
Hours to be planned = Available days * Hours per day * 75%
Note: German team works 7.7 hours a days and Indian team works 8 hours a day
What is the 75% for?
- We assume that a team member is productive for 75% of their time which is around 6 out of 8 hours.
- The remaining time of 2 hours is for administrative work, coffee breaks and so on
Useful links:
Public holidays
- Germany
- https://www.timeanddate.com/holidays/germany/
- https://feiertage.net/frei-tage.php (This one is especially good for state based holidays)
- India
How do you plan your capacity?