How often do you plan capacity?
Is your team completely internal?
Does the team have people working part time?
Do people work across geographies?
Here is an example planning a 1 month calendar sprint for August 2021
|Name||Type||Availability||Public holidays||Vacation days||Available days||Hours to be planned|
Available days = (Working days in August 2021 – Vacation – Public holidays) * Availability
Working days in August 2021 = 22
- I like using the Business Date to Date calculator from the website timeanddate.com
Hours to be planned = Available days * Hours per day * 75%
Note: German team works 7.7 hours a days and Indian team works 8 hours a day
What is the 75% for?
- We assume that a team member is productive for 75% of their time which is around 6 out of 8 hours.
- The remaining time of 2 hours is for administrative work, coffee breaks and so on
How do you plan your capacity?