Scrum Team

Capacity planning

Photo by STIL on Unsplash

How often do you plan capacity?

Is your team completely internal?

Does the team have people working part time?

Do people work across geographies?

Here is an example planning a 1 month calendar sprint for August 2021

NameTypeAvailabilityPublic holidaysVacation daysAvailable daysHours to be planned
RamInternal100%1 (15.08.2021)318104
MiaInternal100% 1 (15.08.2021) 021121
HaiInternal100% 1 (15.08.2021) 120116
AnaExternal50%1 (30.08.2021)29.557
SamExternal25%1 (30.08.2021) 05.2532

Available days = (Working days in August 2021 – Vacation – Public holidays) * Availability

Working days in August 2021 = 22

Hours to be planned = Available days * Hours per day * 75%

Note: German team works 7.7 hours a days and Indian team works 8 hours a day

What is the 75% for?

  • We assume that a team member is productive for 75% of their time which is around 6 out of 8 hours.
    • The remaining time of 2 hours is for administrative work, coffee breaks and so on

Useful links:

Public holidays

How do you plan your capacity?

Leave a Reply

Your email address will not be published. Required fields are marked *